Charlotte Thompson for Mayor — Privacy Policy & Campaign Policies

Privacy & Policy Overview

The Charlotte Thompson campaign ("we", "our", "campaign") respects and protects the privacy of visitors to our website and supporters who interact with our campaign. This document explains how we collect, use, disclose, and safeguard personal information collected in connection with campaign activities, including but not limited to our website, fundraising, volunteer programs, events, email communications, and voter outreach programs. It also explains choices you can make about how your information is used and how to contact us.

This policy applies to information collected online and offline by the campaign and covers supporters, donors, volunteers, voters, and visitors. If you are located outside the United States, please note that information collected may be transferred to and stored in the United States and may be processed in accordance with U.S. campaign regulations and laws.

What Information We Collect

Information You Provide Directly

We collect information you provide directly when you interact with the campaign. This may include:

• Contact details: name, email address, postal address, phone number.
• Donor information: contribution amounts, payment details necessary to process donations (collected by our payment processor), billing address, and any optional comments or employer information as required by law.
• Volunteer information: interests, availability, street address (for door-knocking or neighborhood canvassing), and background details relevant to volunteer roles.
• Event registration data: names, emails, attendance preferences, and any dietary or accessibility needs provided for event planning.
• Communications: messages you send to the campaign, including feedback and inquiries.

Information Collected Automatically

When you visit or interact with our website and services, we automatically collect certain information, including:

• Device and browser information (browser type, operating system, screen resolution).
• IP address and approximate geolocation derived from IP.
• Usage data and analytics (pages visited, time spent on pages, referral sources, click events).
• Cookies and similar technologies (see Cookies & Tracking below).

Third-Party & Public Sources

We may obtain additional information about supporters and voters from public sources and third-party providers to assist with outreach and compliance, such as voter registration data, publicly available records, and analytics services. Where permitted by law, third-party data may be combined with information you have provided to better tailor communications and volunteer efforts.

Special Categories

The campaign does not intentionally collect sensitive personal data (such as health details or information about protected characteristics) except where voluntarily and explicitly provided by an individual for a specified purpose (for example, accessibility needs for an event). If you provide such information, we handle it with additional care and only for the purpose you specified.

Cookies & Tracking

Our site uses cookies and similar tracking technologies to improve site performance, support analytics, personalize content, and assist with advertising. Cookies do not typically contain personally-identifying information but may link to data you previously provided. You may manage cookie preferences through your browser settings and certain third-party preference tools we provide.

Note: Disabling certain cookies may limit functionality such as remembering your preferences or enabling event registration forms to function correctly.

How We Use Your Information

We use collected information for legitimate campaign purposes, including:

• Communications: to send campaign updates, newsletters, volunteer opportunities, and policy announcements to supporters who opt in.
• Fundraising: to process contributions, issue donation receipts, comply with campaign finance laws, and report required disclosures to election authorities.
• Voter outreach: to contact likely supporters, run canvassing and phone banking operations, and tailor voter engagement.
• Event management: to register attendees, handle logistics, and communicate event details.
• Website & analytics: to understand site usage, improve user experience, and protect against fraud or abuse.
• Legal compliance & safety: to meet reporting obligations under federal, state, and local election laws, and to protect the rights and safety of the campaign community.

Legal Basis

For supporters located in jurisdictions where data-protection laws require a legal basis for processing (e.g., where applicable), our legal grounds include consent (for email newsletters and optional communications), legitimate interest (for core campaign functions such as outreach and donation processing), and compliance with legal obligations (for campaign finance reporting).

Sharing & Disclosure

We will not sell your personal information. We may share information in limited circumstances, including:

• Service providers: Third-party vendors who perform services on our behalf (payment processors, email and messaging platforms, analytics providers, event platforms, and CRM systems). These vendors are contractually limited to use the data only to perform services for the campaign.
• Compliance & legal: When required by law, subpoena, court order, or to respond to government authorities or law enforcement, including disclosures required for campaign finance reporting.
• Business transfers: In the unlikely event of a merger, acquisition, or similar transaction, data may be transferred as part of business assets — in such cases we will notify users where appropriate and required by law.
• Aggregated and anonymized data: We may share non-identifiable, aggregated analytics publicly or with partners for research or reporting purposes.

Important: Donor names and contributions are subject to state and federal disclosure laws; such information may be reported to election authorities and may become a matter of public record as required by law.

Donations & Payment Information

Contributions are processed by secure third-party payment processors. We do not store full payment card information on campaign servers. When you donate, we collect the information required by law for campaign finance reporting (such as full name, address, occupation, employer, and contribution amount) and provide donors with legally required receipts and disclosures.

By donating, you represent that the funds are from permissible sources under applicable campaign finance law (e.g., not from corporations where prohibited, not from foreign nationals prohibited from making contributions).

Refund policies and contribution limits will follow applicable Florida and federal laws. If you have a question about a donation or need assistance, please contact our donations team (see Contact).

Security & Data Retention

Security Measures

We implement administrative, technical, and organizational safeguards intended to protect personal information from unauthorized access, disclosure, alteration, or destruction. These measures include access controls, encryption in transit, regular security assessments by third-party vendors, and employee privacy training.

Data Retention

The campaign retains personal information only as long as necessary for campaign operations, legal compliance, or legitimate business purposes. Retention periods may vary by data type and legal requirement. When retention is no longer necessary, we securely delete or anonymize the data.

Third-Party Processors

Our third-party processors may be located in the United States or other countries. We use contractual agreements to require appropriate safeguards for international data transfers where applicable.

Your Rights & Choices

We strive to provide meaningful control over your personal information. Depending on your jurisdiction and applicable law, you may have rights such as:

• Access: request a copy of personal data we hold about you.
• Correction: request correction of inaccurate or incomplete information.
• Deletion: request deletion of personal data when retention is no longer required by law.
• Objection: object to certain processing activities based on legitimate interest.
• Opt-out: unsubscribe from marketing or promotional emails at any time using the link in campaign emails or by contacting us directly.

To exercise rights, please contact us using the contact information below. We will respond in accordance with applicable law and may ask for information to verify your identity before fulfilling requests.

Children

Our website and services are not intentionally directed to children under 13. We do not knowingly collect personal information from children under 13. If you believe we have collected information about a child in violation of this policy, please contact us so we can take corrective steps.

Compliance, Accessibility & Additional Policies

Campaign Finance Compliance: The Charlotte Thompson campaign complies with all applicable campaign finance reporting obligations. Donor information required to be publicly reported will be disclosed in filings with the appropriate election authorities in accordance with state and federal law.

Accessibility: We are committed to making our site accessible. If you encounter accessibility issues, please contact us so we can provide the information in an alternative format.

Policy Updates: We may update this privacy policy periodically to reflect changes in operations or legal requirements. The "Last updated" date at the end of this page will indicate when the policy was last revised. Major changes will be communicated where feasible.

Contact & Requests

If you have questions about this Privacy Policy, want to exercise your data rights, or need assistance with donations or events, please contact:

• Email: privacy@charlotteflcity.com
• Mailing Address: Charlotte Thompson for Mayor — Campaign Office, FLORIDA CITY
• Phone: (786) 765-8667

Please include your name, contact information, and a clear description of your request. Proof of identity may be required before we process requests that involve access or deletion of personal data.

Legal Disclaimers

This privacy policy is provided for informational purposes. It does not create a contract or legal rights beyond those provided by applicable law. Nothing in this policy should be construed to authorize activities that are prohibited by law. The campaign adheres to all relevant laws governing political activity, data protection, and campaign finance in the jurisdictions in which it operates.

The campaign website may contain links to external sites. We are not responsible for the content or practices of other sites; please review the privacy policies of any site you visit.